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Tasks

Tasks and task groups

A task is an optional name for tracked time on one phase. Task groups hold the names you reuse in the task picker, and a task that already has time keeps it.

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Use tasks to name the work

A task is an optional label for tracked time in one phase. It is not a to-do item. A task has no status to update, and there is no box to tick when the work is finished.

You can add a task when you create or edit a time entry, or from the timer dock. Choose a suggestion or type a new name. The task belongs to the entry's phase. If you use the same name on another phase, Phased creates a separate task there. This way, each phase keeps its own hours.

  • One task can collect many entries across different days and weeks.
  • To see a task's hours, open Time, choose the date range, and filter the entries by task.
  • You can save an entry without a task if the project and phase are enough detail.

Reuse task names with task groups

Task groups are lists of task names that you can reuse. The task picker shows them as suggestions. You manage them on Tasks. Every account starts with a Default group, which is always available. When you type a new name in a task picker, Phased also adds it to the Default group, so you can choose it next time.

The Default group on the Tasks page: its name, the Always available badge, the task count, seven task chips and Add task. The Default group on the Tasks page: its name, the Always available badge, the task count, seven task chips and Add task.
  1. On Tasks, press New group to create a group. To add a name to a group, press Add task inside it.
  2. Click a task's name to edit it. You can then rename it, move it to another group with the folder icon, or remove it from the library.

    A group's ⋯ menu has Rename group. Every group except Default also has Delete group. Deleting a group removes its tasks from the library. A task that is already used on a project keeps its name and time.

On Pro, custom groups are global by default, so every project suggests them. If you select groups on a project's Task groups row, that project suggests only those groups. A phase can add more groups for itself. If you connect a group to one phase, the other phases no longer show it in their global list. The Default group is always available.

The task picker shows this in three tabs:

  • Global has the Default group and any other groups that are available everywhere.
  • Project has the groups connected to this project.
  • Phase has the groups added only to this phase.