One project, from budget to client PDF.
This page follows a single sample project, a brand refresh called Nova Rebrand, from day one to the report the client gets.
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Create the project
Name it and give it a budget when there is an agreed price: Nova Rebrand, €5,400 for the whole job. That budget is the price the client agreed, not a cap the app enforces, and the rate comes from the workspace default until you say otherwise.
More on projects and phasesDraw the day onto the calendar
Press where the work started, drag to where it ended, and the entry exists; name the task while it is fresh. Nova's first hours land next to the other projects' days, and the totals follow.
More on time trackingSplit the fee into phases
One press splits the project, and each phase carries its slice of the fee: €1,500 for Discovery, €2,700 for Concept, €1,200 for Rollout. Open a phase to override only what differs; Concept is the denser work, so it bills at €90 an hour.
How to price work in stagesRead what the hours are earning
Every logged hour is priced through its phase, so the money reads live: budget used, what is left, and the effective rate the work is really earning. Budgets warn at 80 percent used, early enough to talk to the client before the money is gone.
More on profitabilityMark the extra work Out of scope
The extra presentation is real work, but not part of the budget they agreed. Mark it Out of scope: the budget gets its hours back, and the work keeps its price, printed on the client report as Additional Work.
Why scope creep eats fixed feesSend the report
Create the report and the document freezes: the hours, each phase's agreed fee, the Additional Work priced on its own line. Nothing internal leaks onto it, and a rate change next month can never rewrite what you already sent.
More on client reportsStart the next one from a template
Save the structure you just ran as a template: the phases, their prices, the rate override, the task groups. The next project starts with one press, its budget already the sum of its phases, and you are back on the calendar by the first morning.
More on templatesThe whole loop, at a solo price
Tools that do all of this exist, built for firms: staffing modules, capacity planning, accounting integrations, and seat pricing to match. Phased keeps the loop you just scrolled, the budget, the hours, the health, the report, and prices it for one person. Free records the work on 3 active projects; Pro reads the money at €7 a month or €66 a year, no seats.
See the pricing