When you quote a fixed price, the hours you put in decide what it was really worth. Phased shows how much of each budget is used and what you are earning per hour, so you know whether you are still on your rate or quietly working below it.
30-day Pro trial · No credit card · Free plan after, data stays
The top section summarises the selected period. The table below uses each project's full history. Nova Rebrand is expanded to show separate budgets and rates for its three phases.
The client-agreed price stays fixed while tracked hours continue to grow. A €2,000 phase completed in 20 hours has an effective rate of €100 per hour. The same phase completed in 40 hours has an effective rate of €50 per hour.
Phased shows budget use and effective hourly rate while work is active. When the project is finished, the final effective rate gives you a measured starting point for pricing similar work.
Target is the hourly rate you wanted the work to earn. Effective is the agreed phase price divided by the hours spent on the agreed work so far.
The two rates match when tracked hours equal the hours planned from the budget and target rate. Using fewer hours produces a higher effective rate; using more produces a lower one. The comparison is a project pricing measure, not net profit or an expense calculation.
A project total can hide a phase that has exceeded its planned hours. Open the project to see a separate row for each phase and its share of the agreed price.
Each row shows the budget percentage used, money and hours remaining, effective rate, target rate, and an On track, Approaching, or Over budget label. The phase running long stays visible even when the overall project still looks healthy.
The cards at the top follow the selected week, month, quarter, year, custom range, or all-time range. They answer what happened during those dates: hours logged, estimated value, average value per working day, and Out of scope work.
The table below answers a different question: is each whole project or phase still within its budget? It therefore uses all of that project's hours, even when the cards above show a shorter date range.
For fixed-price work, it is the agreed amount divided by the hours spent on the agreed work. A €2,700 phase completed in 24 hours earns €112.50 per hour. At 45 hours, it earns €60 per hour. If there is no fixed-price budget, Phased values the time using the rate set for that project or phase.
The calculation uses the full agreed price from the first tracked entry. Early in a phase, a small number of hours therefore produces a high effective rate. At half of the planned hours, the effective rate is twice the target. Read it with the budget bar, and use the final rate from completed work for future pricing decisions.
Two things. Approaching means a budget is between 80% and 100% used. Over budget means it is past 100%, so the same fixed price now covers more hours than you priced for. The card adds both up and shows the split underneath. A project with no budget has nothing to miss, so it reads No budget and is not counted.
Profitability is a Pro feature. Free includes time budgets and an estimated value for tracked client time. Pro adds money budgets, different rates by project or phase, budget warnings, and the effective hourly result for fixed-price work. Every new account can use those features during the 30-day Pro trial.
They update from your current budgets, rates, and time entries. Change a rate or correct an entry and the analysis changes with it. Reports are different: a report you already created keeps the work, rates, and amounts it had when you approved it.