Phase profitability for videographers

See when the edit is using more hours than you priced.

Phased is time and project tracking for video work. Split a project into pre-production, shoot, edit, and delivery, or use your own phase names. Give each phase part of the fee and track its hours separately. Phased shows when the edit exceeds its planned hours, even if the project total still looks healthy.

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One launch film expanded into its phases. The edit is over its planned hours, but the combined project total remains On track.

A project total can hide an edit that exceeded its planned hours.

Shoot days usually have a clear schedule. Editing can keep growing through new notes, versions, and revision rounds. If all hours sit under one project total, a smooth shoot can hide a post-production overrun.

Give Pre-production, Shoot, Edit, and Delivery their own shares of the fee. Phased shows which part is using too much time and what each part is currently earning per hour.

Give each production phase its own fee and hours plan.

Split the quoted price across the same phases used to plan the production. Phased turns each amount into planned hours using your target rate. A €1,950 Edit phase at €65 per hour therefore has a 30-hour plan.

If the client changes the agreement, update the fee or add another phase. The entries you already logged stay attached to their work. Reports you created earlier keep their original hours and amounts.

  1. 01 Pre-production €1,300 20h at €65/h Treatment, storyboard, shot list, and the recce.
  2. 02 Shoot €1,950 30h at €65/h The days on set, and the setup and travel around them.
  3. 03 Edit & grade €1,950 30h at €65/h Assembly, cuts, sound, and the grade.
  4. 04 Delivery €1,300 20h at €65/h Versions, formats, captions, and the masters.
€6,500 across 4 phases · 100h of work at €65/h Name them the way the job runs: pre-pro, shoot, edit, delivery, or your own.

See what the 39-hour edit is really earning.

Effective rate is the fee divided by the hours spent on the agreed work. The €1,950 Edit phase has taken 39 hours, so it is earning €50 per hour instead of the €65 target. The whole project still averages €67.53 because Shoot used fewer hours than planned.

Looking at Edit separately reveals what the project average hides. You can address the current production before delivery, then use the finished record to raise the post-production fee or include fewer rounds next time.

How Phased calculates budget use and hourly earnings

Record the third revision round separately.

The treatment included two revision rounds. When the client requests a third, mark those time entries Out of scope. Their hours stop counting against the 30-hour plan for the included edit.

Round three stays in your time records. On Pro, give it an hourly or flat price and show it on a Phase or Project Report as Additional Work. If you decide not to charge, leave it off the report while keeping the time for your own records and future pricing.

Common questions

How do I track a video production in phases?

Use the same phases as your production plan, such as Pre-production, Shoot, Edit, and Delivery. Assign part of the fee to each one and set a custom rate only where needed. You can mark Shoot as reported and paid while Edit remains active.

How do I know whether a fixed-price film is meeting my target rate?

Compare each phase's fee with the hours spent on the agreed work. A €1,950 Edit phase earns €65 per hour after 30 hours. At 39 hours, that falls to €50. Phased shows the change while the film is still active, so you can manage the remaining rounds and price the next job better.

I bill day rates for shoots and a fixed price for post. Does that fit?

Yes. Put the shoot and post-production in separate phases. Enter the quoted shoot amount on Shoot and the fixed post-production amount on Edit. Phased compares each amount with its own hours, so a quick shoot cannot hide an edit that ran long.

The client keeps sending notes. Can I charge for the extra round?

Yes. Mark the time for an unquoted round Out of scope. The hours stay in your records but stop using the budget for the included rounds. On Pro, give the extra round an hourly or flat price and show it on a Phase or Project Report as Additional Work. You still decide whether to charge.

Is this an editing or production planning tool?

No. Phased has no editing timeline, call sheets, or media storage. Use it alongside your production tools to track the hours, budgets, and effective rates for the work.

What happens to my work if I go back to the free plan?

Nothing is deleted when you move to Free. Every production keeps its phases, hours, reports, and history. Free supports three active projects; the rest are archived after a short grace period, and you can swap which three stay active. Pro-only settings such as money budgets are kept but hidden until you return to Pro, while CSV and JSON exports remain available.

One person, one price.

Free includes the calendar, timer, three active projects with two phases each, tasks, time budgets, Time Reports, and data exports. Pro is €7 a month or €66 a year. It removes the project and phase limits and adds money budgets, budget health, effective rates, priced Additional Work, Phase and Project Reports, and your own letterhead.

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